Resources

Unit Leader Resources

Den Leader Leader Resources

The Den Meeting is the most important part of Cub Scouting.  It is where Cub Scouts build friendships, work together to learn new things, and progress towards earning their common badge of rank.  Serving as a Den Leader is providing an opportunity to make a positive life long impact on your child and others in the den. Resources are available by rank level to help you make the most important meeting the most fun one too!

Den Leader Resources

Scoutbook for Den Leaders

Scoutbook for Den Leaders puts everything a den leader needs to manage their den right at their finger tips. With features like; den meeting scheduling, requirement tracking, meeting agendas, instructional videos, and den roster info, the app makes it a breeze for your den leaders to deliver an awesome program for their den. Now available on the web and as a web app for your phone!

Scoutbook for Den Leaders

Cubmaster Resources

The pack meeting brings all of the dens in the pack together for the purposes of recognizing the achievements of the Cub Scouts, communicating information about upcoming events, and providing a program that enriches the Cub Scouting experience.  It helps the Cubs realize their den is part of a larger organization.  A good pack meeting is well planned and well organized.  Packs meet several times during the year – there is no required number.  Some packs meet monthly, others less often. 

Cubmaster Resources

Pack Committee Resources

The pack committee supports the den leaders and Cubmaster of the pack so they can focus on working directly with the youth in the pack.  A pack committee is an opportunity to involve all parents and adults in the family. There are numerous guides to help you navigate the various responsibilities of the committee. 

Pack Committee Resources 

Cub Scout Leader Training

Its been proven that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  It is our council’s objective to develop great leaders through comprehensive leadership development and experience for youth and adults. Training can be completed in-person or online at my.scouting.org

Please visit the training page to see a list of required and suggested training for Cub Scout positions 

Adult Leader & Volunteer Training

Troop Leader Resources

The following website is filled with videos, action photos, useful information and practical ideas, to help make it easier for youth and adult troop leaders to present a Scouting program that is fun with positive outcomes. 

Troop program helps and sample troop agendas help Scoutmasters and Senior Patrol Leaders guide their Patrol Leader Council to plan a well rounded program.

Troop Leader Resources

Scout BSA Leader Training

Its been proven that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  It is our council’s objective to develop great leaders through comprehensive leadership development and experience for youth and adults. Training can be completed in-person or online at my.scouting.org

Please visit the training page to see a list of required and suggested training for Scout BSA leader positions. 

Adult Leader & Volunteer Training

Crew Resources

Whether you are looking to start a crew, recruit new youth for your crew, or plan your crew's program, there are numerous resources to help you make your crew the best it can be for its Venturers. 

Crew Resources

Venturing Officers Association & Venturing Roundtable

A Venturing Officers’ Association, or VOA, consists of a team of youth officers who are supported by advisers. It provides leadership opportunities that prepare young people for their respective futures and gives them a voice to help strengthen the Venturing program. The purpose of VOA is to provide fun and informative program opportunities for Venturers. In many ways, the VOA serves as a forum for planning and carrying out great program. The VOA officers and advisers know they have done their job well when they see that the efforts of the VOA have served to strengthen the Venturing program in their area of operation.

To find out when the next Venturing VOA Meeting and Roundtable is scheduled, please visit the council calendar

Council Calendar

Venturing Leader Training

Its been proven that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  It is our council’s objective to develop great leaders through comprehensive leadership development and experience for youth and adults. Training can be completed in-person or online at my.scouting.org

Please visit the training page to see a list of required and suggested training for Venturing leader positions. 

Adult Leader & Volunteer Training

Sea Scout Resources

If your Scouts are the type who prefer to do their Scouting on the water, there are many program resources to help plan a rewarding experience for your Sea Scouts. 

Awards, manuals, uniforms, and training are some of the resources you will find on the Sea Scout resource page. 

Sea Scout Resources

Sea Scouting & Venturing Leader Training

Its been proven that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  It is our council’s objective to develop great leaders through comprehensive leadership development and experience for youth and adults. Training can be completed in-person or online at my.scouting.org

Please visit the training page to see a list of required and suggested training for Venturing & Sea Scout leader positions. 

Adult Leader & Volunteer Training

Exploring Resources

Exploring exists to teach important life and career skills to young people from all backgrounds through immersive career experiences and mentorship provided by community and business leaders. With community partners, we equip young people with character, leadership and life skills that can be used both today and in their future careers.

The Exploring website includes various resources for your post. Including training and activity libraries, it is a one stop shop for Exploring Advisors. 

Exploring Resources

Due to the proprietary and pilot nature of the STEM Scouts program, resources are not available publicly. For STEM Scout Resources, please contact stemscouts@svmbc.org or available through the STEM Scouts Portal. 

STEM Scouts Leader Training

Its been proven that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  

Please contact stemscouts@svmbc.org to schedule your in person leader training for STEM Scouts Lab Managers. 

 

Administration

Before engaging in or planning any Scouting activity with your unit during this global pandemic, it is important that you take the necessary precautions required of you by all government health authorities. The council recommendations are based on these orders, but they are not meant to be an exhaustive list, nor are they meant to be your only guidelines.

Units should actively monitor local and state guidance and adhere to all suggested and required measures to prevent the spread. 

Recommendations for Outdoor Activities & Unit Meetings During Covid-19

Please visit our Covid-19 news update regarding covid-19 guidance for unit and council activities. This post will be updated as new guidance becomes available.

SVMBC COVID-19 Guidance

SVMBC Assumption of Risk for COVID-19

Guidance for Pinewood Derbies

The pinewood derby is often the highlight event of the year for the Cubs in your pack. As with most things, we know that your pack’s program plans have probably changed because of the COVID-19 pandemic, but given a little planning and creativity, the event your Cubs look forward to all year can still happen 

To help you plan your event, we have created some guidance to help you plan a safe event, whether it is 100% virtual or a hybrid. To get started on planning your derby, please download your how to guide below.

Covid-19 Pinewood Derby How-To Guide

If an incident has occurred:

  1. Take care of the injured/find a safe place.
  2. Preserve and document the evidence/take photos if appropriate.
  3. Complete an incident report and notify your the council.
A report must be made any time the incident requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid. It is also required if there is a vehicle accident, theft, or damage to property.
 
IMPORTANT: If the incident involves a fatality, hospitalization for life-threatening or critical injury, allegation of sexual misconduct, or victimization of a Scout, damage in excess of $1 million, expected litigation or potential for national media attention, the council Scout executive must be notified immediately.
 
If an incident has occurred please complete the appropriate form and submit to support@svmbc.org
 

Insurance Coverage

The Boy Scouts of America provides several types of insurance coverage for participants. To view the various forms of insurance, please visit the information link below. 

Insurance Coverage Information

Certificates of Insurance

Proof of general liability coverage is often required by partnering facilities before a Scouting meeting or activity can occur. To receive a certificate of insurance you will need: 

  • Name of organization covered - please be sure to verify whether or not the location has a corporate office or property management company. 
  • Full address of meeting facility. 
  • Contact name, phone, and fax for facility. 
  • Specific dates and times of use by the unit or activity. 
  • Any endorsements required by the facility. 

Many times organizations may be able to provide you a template for the insurance coverage language required, which is very useful in expediting the process. 

Please allow at least 2 weeks for processing of certificates to avoid delays and the possibility of not receiving your certificate in time. 

To receive a certificate of insurance, please contact bel.gonzalez@scouting.org

We want you to know that the safety of our youth, volunteers, staff, and employees is an important part of the Scouting experience. Youth develop traits of citizenship, character, fitness, and leadership during age-appropriate events when challenged to move beyond their normal comfort level, and discover their abilities. This is appropriate when risks are identified and mitigated.

The Scouting program, as contained in our handbooks and literature, integrates many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the point of program execution.

Commit yourself to creating a safe and healthy environment by:

  • Knowing and executing the BSA program as contained in our publications
  • Planning tours, activities, and events with vigilance using the tools provided
  • Setting the example for safe behavior and equipment use during program
  • Engaging and educating all participants in discussions about hazards and risks
  • Reporting incidents in a timely manner

Thank you for being part of the Scouting movement and creating an exciting and safe experience for every participant.

Guide to Safe Scouting

All participants in official Scouting activities should become familiar with the Guide to Safe Scouting, applicable program literature or manuals, and be aware of state or local government regulations that supersede Boy Scouts of America practices, policies, and guidelines. The Guide to Safe Scouting is an overview of Scouting policies and procedures gleaned from a variety of sources. For some items, the policy statements are complete. Unit leaders are expected to review the additional reference material cited prior to conducting such activities.

Guide to Safe Scouting

Annual Health and Medical Record

The Scouting adventure, camping trips, high-adventure excursions, and having fun are important to everyone in Scouting—and so is your safety and well-being. Completing the Annual Health and Medical Record is the first step in making sure you have a great Scouting experience.

Annual Health and Medical Record

True youth protection can be achieved only through the focused commitment of everyone in Scouting. It is the mission of Youth Protection volunteers and professionals to work within the Boy Scouts of America to maintain a culture of Youth Protection awareness and safety at the national, regional, area, council, district, and unit levels.

Youth Protection Policies and Guidelines

The Guide to Safe Scouting is the single source of information for safe scouting, including Youth Protection Policies. The guide is designed for adult leaders; topics include Youth Protection, Health and Safety and Reporting information. Frequently-asked questions are also addressed.

Guide to Safe Scouting
Scouting’s Barriers to Abuse
Youth Protection and Barriers to Abuse FAQs.

Digital Privacy

A key ingredient for a safe and healthy Scouting experience is the respect for privacy. Advances in technology are enabling new forms of social interaction that extend beyond the appropriate use of cameras or recording devices. Sending sexually explicit photographs or videos electronically or “sexting” by cell phones is a form of texting being practiced primarily by young adults and children as young as middle-school age. Sexting is neither safe, nor private, nor an approved form of communication and can lead to severe legal consequences for the sender and the receiver. Although most campers and leaders use digital devices responsibly, educating them about the appropriate use of cell phones and cameras would be a good safety and privacy measure. To address cyber-safety education, the BSA has introduced the age- and grade-specific Cyber Chip program, which addresses topics including cyberbullying, cell-phone use, texting, blogging, gaming, and identity theft.

Cyber Chip Program

Youth Protection During COVID:  Digital safety and On-Line Scouting Activities:

Digital Safety for Online Scouting Activities

BSA Social Media Guidelines

Although using social media is not a Scouting activity, their use to connect with others interested in Scouting can be a very positive experience. But the creation and maintenance of these channels requires forethought, care, and responsibility. 

BSA Social Media Guidelines

Youth Protection Training

Youth Protection is required for all registered adult leaders and must be completed before they are able to be registered. 

To take Youth Protection training go to My.Scouting.org and create an account. You’ll receive an email notification with your account information, including a member ID/reference number.

From the My.Scouting.org portal, click Menu then My Dashboard from the menu list. The My Training page displays to take Youth Protection training. Upon completion, you may print a training certificate to submit with a volunteer application. Your training will automatically be updated in our system and associated with the member ID/reference number issued when you created the account.

When your volunteer application is approved, you will receive a BSA membership card that includes your member ID number.

Youth Protection Reporting Procedures for Volunteers

There are two types of Youth Protection–related reporting procedures all volunteers must follow:

  • When you witness or suspect any child has been abused or neglected—See “Mandatory Report of Child Abuse” below.
  • When you witness a violation of the BSA’s Youth Protection policies—See “Reporting Violations of BSA Youth Protection Policies” below.
Mandatory Report of Child Abuse

All persons involved in Scouting shall report to local authorities any good-faith suspicion or belief that any child is or has been physically or sexually abused, physically or emotionally neglected, exposed to any form of violence or threat, exposed to any form of sexual exploitation, including the possession, manufacture, or distribution of child pornography, online solicitation, enticement, or showing of obscene material. You may not abdicate this reporting responsibility to any other person.

Reporting Violations of BSA Youth Protection Policies

If you think any of the BSA’s Youth Protection policies have been violated, including those described within Scouting’s Barriers to Abuse, you must notify our council Scout executive or their designee so appropriate action can be taken for the safety of our Scouts.

Steps to Reporting Child Abuse

  1. Ensure the child is in a safe environment.
  2. In cases of child abuse injury or medical emergencies, call 911 immediately.
  3. In addition, if the suspected abuse occurred in the Scout’s home or family, you are required by state law to immediately report/contact the local child abuse hotline.
  4. Notify the Scout executive or designee: 
    • Jason Stein, Scout Executive | (408) 638-8307 | jason.stein@scouting.org
    • William Albrecht, designee | (315) 456-8580 | william.albrecht@scouting.org 
    • if they cannot be reached call the 24/7 Scouts First Helpline at 1-844-726-8871 or email, scoutsfirst@scouting.org
Membership

Cub Scout Sign-up Night

The Cub Scout Sign-up Night or School Night is a standalone event where your Pack invites families from your school or community to attend an information night to learn about and join your Pack. A simple but effective option, that when well promoted, can lead to new Scouts and parent volunteers for your unit.

Download our Cub Scout Recruitment Playbook to find a step by step guide to planning and hosting your Pack's recruitment event!

Cub Scout Recruitment Playbook
Recruitment Place Cards
New Family Information Guide

Virtual Recruitment

Not able to do a recruitment in person? No problem! You can recruit scouts through a virtual recruitment! The Cub Scout Recruitment Playbook has a step by step walkthrough to planning and holding your recruitment. There are a few more resources to help you host your event, including videos like the one above at the BSA Brand Center. 

Virtual Pack Recruitment Powerpoint Template

Visit our Youtube Channel for a video training to help guide you on the best practices for virtual recruitment

SVMBC Youtube Channel

Recruitment Support & Marketing Materials 

Promotion is one of the most important aspects to an effective recruitment effort. The council service center provides many free resources to help you promote your event. Fill out the form at the link below to give us the details of your event and let us help you have the best recruitment ever!

Recruitment Support and Marketing Materials Order Form

BSA Brand Center 

The BSA Brand Center is your one stop shop for all your online and social media marketing needs. Promotional videos, like the Scout Talk video above, social media templates, stock photography, and instructional guides are just a few of the free resources you will find there. 

BSA Brand Center

Other Promotional Items

Here are other locally produced templates and other resources to help you promote your event.

Next Door

Next Door is a local digital community bulletin board that is perfect for promoting your event! Here is a sample template for you to customize and share with your families to promote in their neighborhoods. 

NextDoor Template Coming Soon!

Peachjar and Virtual Flyers

The council is able submit peach jar flyers on behalf of your unit for your recruitment event. Complete the Recruitment Support and Marketing Materials Order Form to get started! To distribute a flyer through digital email or other school methods, download and customize the flyers below!

Cubs-Both Peachjar Flyer Template (Bilingual)
Cubs-Both Peachjar Flyer Template
Cubs-Boy Peachjar Flyer Template
Cubs-Girl Peachjar Flyer Template

Promo Videos

Visit our Youtube Channel for various videos to help share on social media to promote your recruitment event!

SVMBC Youtube Channel

Pack Volunteer Leader Recruitment Resources

Cub Scouts is more fun and works best when every family is part of the planning and delivery of the program. Here are a few customizable tools you can use to help define what is need from parents and encourage them to sign up.

Big List of Little Jobs
100 Points of Adult Participation
Family Talent Survey

Recruitment Training Webinars

Looking for a more visual training on recruitment? We have may prerecorded sessions on our youtube channel! Be sure to subscribe to see when new videos are posted. 

SVMBC Youtube Channel

Scouts BSA Open House

The Troop Open House is a great way to plan a fun engaging activity that prospective Scouts can attend to learn more about Scouting and your Troop. Useful for not only inviting new-to-Scouting families, but also Webelos looking for a troop to crossover to after receiving their Arrow of Light.

Use our Scouts BSA Recruitment Playbook below or one from the BSA Brand Center to start planning your next recruitment event!

Scouts BSA Recruitment Playbook

Scout to Scout Recruitment

Scouts inviting Scouts is a key element to any recruitment strategy. Offering incentives to Scouts to invite friends is a great way to help boost Webelos and new family recruitments and can be used in conjunction with a Troop Open House program. Custom recruitment business cards are available through the council. Order yours at the Recruitment Support and Marketing Materials Order Form link below. 

Webelos to Scout Transition 

Graduating Webelos are the most often way new Scouts are recruited into Scouts BSA. Over 90% of Scouts were once Cub Scouts. Many districts provide a WeST Fair for the Packs and Troops in their district. Please visit your district page to learn how to get involved in your district's event. 

Recruitment Support & Marketing Materials 

Promotion is one of the most important aspects to an effective recruitment effort. The council service center provides many free resources to help you promote your event. Fill out the form at the link below to give us the details of your event and let us help you have the best recruitment ever!

Recruitment Support and Marketing Materials Order Form

Promo Videos

Visit our Youtube Channel for various videos to help share on social media to promote your recruitment event!

SVMBC Youtube Channel

BSA Brand Center 

The BSA Brand Center is your one stop shop for all your online and social media marketing needs. Promotional videos, social media templates, stock photography, and instructional guides are just a few of the free resources you will find there. 

BSA Brand Center

Recruitment Training Webinars

Looking for a more visual training on recruitment? We have may prerecorded sessions on our youtube channel! Be sure to subscribe to see when new videos are posted. 

SVMBC Youtube Channel

BeAScout.org

BeAScout.org is the website that Scouting uses to help direct families who are interested in joining Scouting to a unit in their community. Your unit is able to add a customizable map pin with personalized information to help families decide if your unit is the right fit for them. 

Invitation Manager

Invitation Manger is your leads resource tool. This is where any inquiries from BeAScout will come in and await your response. You can also add leads manually during joining events or from names provided by unit members and send invitations to join that include a link to your unit’s application. There is also a URL and QR code specific to your unit that can be downloaded from this tool to use in your unit’s recruitment efforts.

Application Manager

Application Manager is the place where you review and take action on applications that are submitted by families.

Now available for both new youth and adult applications for your unit. Please note that transfer applications must still be submitted via paper application to the council office. 

Its important to note that most families expect a response within 24 hours of submitting an application.

Online Registration Resources

Videos and unit guidebooks are available to help guide your unit to set up and utilize these key resources. 

To get started or learn more please visit the online registration resource page. 

Online Registration Resources

There are many reasons to start a new Scouting program; an organization is looking for a way to better support the families in their community, a current unit is looking to expand to different age groups or offer new opportunities, or families are looking to start a program in their area where there is not one on one that fits their needs. 

If you are looking to start a Scouting unit, here are all the items you should consider and other helpful resources to help you get started.

Getting Your New Unit Started

Starting a new unit can be made simple by just following these four steps:

  1. Recruit A Chartering Organization | Identify and approach a chartering organization to sponsor the unit. 
  2. Recruit Unit Leadership | With the help of the charter partner identify, recruit and train the key leadership of the unit. 
  3. Plan the Program | Working with the unit leadership, develop a 3-4 month calendar of program and a budget to get the unit started. 
  4. Recruit Youth | Using available council recruitment resources, reach out to youth in the community and invite them to join at a sign-up event. 
Unit Roadmap

A detailed step by step guide is available to guide you through the starting and sustaining a new unit. 

New Unit Roadmap

Age Requirements

Each program has its own age requirements. To get started on choosing the Scouting program you would like to start, consider the age of the Scouts who will participate. Remember that program content at older age levels is more specialized, so be sure to consider the type of activities and programs that your youth would like to explore as you make your selection. 

Recruit A Chartering Organization

The chartering organization partnership is essential to the success of Scouting and furthering the aims and mission of it's charter partners. Over the last 100 years, chartered partners and our council have partnered to provide exciting and engaging programs to the youth in our community. 

Reasons to Become A Chartering Organization
  • Scouting Meets Your Needs | Scouting can provide a full youth development program for your organization — serving both boys and girls — in a way that meets your needs and the needs of your youth.
  • Outreach | Scouting can help grow your outreach in the  community, bringing new families into your organization.
  • Scouting Meets the Needs of Youth | Scouting is foundational in many communities and has a program that has been proven to meet the needs of youth.
  • Scouting Meets the Needs of Your Community | The ideals and principles behind the Scouting program are shared by many community organizations, clubs, and religious institutions. Through a program of fun, adventure, learning, service, and achievement, Scouting develops character and leadership in today’s youth. Your organization can be the catalyst that makes that kind of success possible for youth in your community.
Chartered Organization and Council Responsibilities

The chartering organization and local council work together to support Scouting units. Below is an overview of what each party agrees to provide for their unit. 

The Local Council agrees to:

  • Provide primary general liability insurance to cover the Charter Organization, its board, officers, Charter Organization Representative (COR), employees, and adult volunteers for authorized Scouting activities. Indemnify the Charter Organization in accordance with the resolutions and policies of the National Executive Board of the Boy Scouts of America.
  • Respect the aims and objectives of the Charter Organization and assist the Charter Organization by making available Scouting resources.
  • Assure that adults selected as unit leaders are willing to accept Scouting’s values and meet any other requirements of membership, having the appropriate number of leaders for the unit and review and sign each application.
  • The local council will conduct criminal background checks on adult leaders.
  • Make available to the Charter Organization and members program training, program resources, and other Scouting support services.
  • Make available training and support for the Charter Organization and for the Charter Organization Representative, the primary link between the Charter Organization, the local council, and the BSA; track and require all unit leaders to complete BSA Youth Protection Training. YPT training is located on the My.Scouting website. (no leader is registered w/o YPT)
  • Provide camping opportunities, administrative support, and professional staff to assist the unit in developing a successful Scouting program.
  • Provide unit money earning opportunities for the unit to support their annual program.
  • Support the unit with recruitment strategies, resources and materials to grow the BSA movement.

The Charter Organization agrees to:

  • Use Scouting to further the aims and methods of the BSA program for youth.
  • Charter organizations must utilize the Scouting program to accomplish specific objectives related to one or more of the following: youth character development, career skill development, community service, patriotism and military and veteran recognition, faith-based youth ministry.
  • Conduct the Scouting program consistent with BSA rules, regulations, and policies. Located on the My.Scouting website and online at: www.scouting.org/about/membership-standards/.
  • Charter Organization representatives are also auto-matic voting members of the council and district selected by their respective Charter Organization” BSA Rules & Regs, Article IV
  • Encourage adult leaders to receive additional applicable training made available by the council.
  • Be a good steward of unit resources and adhere to BSA Fiscal Policies. ie. Unit Money Earning projects
  • Actively participate in the local councils annual giving campaign and product sales to ensure quality Scouting throughout the community. (ex. Friends of Scouting campaign, popcorn, camp card, etc.)
  • Encourage the unit to maintain accurate and timely registration records of all its youth and adult members. Utilizing BSA’s online registration tools like membership leads, online applications, and online recharter. (no leader is registered w/o YPT)
  • Units must not use the Scouting program to pursue any objectives related to political or social advocacy, including partisan politics, support or opposition to government action, or controversial legal, political, or social issues or causes.
  • Maintain and support the unit committee(s) made up of at least three persons for each unit.
  • Ensure appropriate facilities for the unit for its regular meetings to facilitate the aims and methods of the BSA.
  • Coordinate with the local council to provide annual recruitment opportunities to grow the BSA movement as well as publicize BSA through inhouse publications.
Chartering Organization Resources

Recruit Adult Leadership

To ensure a high level of program quality and the safety of the youth participants, leaders must be at least 21 years old and complete youth protection training before joining. In addition, each program requires a certain minimum of registered volunteers in key leadership positions: 

Cub Scouts
  • Committee Chair | Oversees the administration of the unit. 
  • Chartering Organization Representative | Provides unit oversight and acts as a link between the chartering organization and the unit.
  • Committee Members (2 min) |  Assists the committee chair with administrative support of the unit, usually in a specific area; like finances, registration, trip planning, special event planning, etc. 
  • Cubmaster | Oversees the program of the unit and leads the monthly pack meeting. 
  • Den Leader (1 min) | Runs the twice a month den meetings for their grade level.
Scouts BSA
  • Committee Chair | Oversees the administration of the unit. 
  • Chartering Organization Representative | Provides unit oversight and acts as a link between the chartering organization and the unit.
  • Committee Members (2 min) |  Assists the committee chair with administrative support of the unit, usually in a specific area; like finances, registration, trip planning, special event planning, etc. 
  • Scoutmaster | Oversees the program of the unit and acts as the advisor for the youth leadership. Often has assistant scoutmasters who assist with various parts of the program. 
Venturing & Sea Scouts
  • Committee Chair | Oversees the administration of the unit. 
  • Chartering Organization Representative | Provides unit oversight and acts as a link between the chartering organization and the unit.
  • Committee Members (2 min) |  Assists the committee chair with administrative support of the unit, usually in a specific area; like finances, registration, trip planning, special event planning, etc. 
  • Venturing Advisor or Sea Scout Skipper | Oversees the program of the unit and acts as the advisor for the youth leadership who plan the program. 
STEM Scouts & Exploring

These programs operate differently from other Scouting programs. To learn more about leadership requirements and starting a unit, please visit their pages below. 

Required Forms

A few forms are required by the chartering organization, adult volunteers and youth to make the program an official BSA unit. Please note that each registered adult and youth member will need to complete an application to join, but only one Annual Charter Agreement and New Unit Application needs to be submitted for the unit. Adults must also submit a copy of their youth protection training certificate with their application. 

New Help? We Are Standing By!

Our full time staff is standing by to help you get your new unit off to a great start. To find your staff support, please view our contact page

The unit charter renewal process is essential to the continued growth of the Boy Scouts of America.  Internet Rechartering is an Internet-based application that is indirectly connected to the Council’s ScoutNet and My.Scouting membership data and provides the ability for unit leaders to complete the online portion of rechartering from their home (office, etc) over the Internet.

All Unit Charters Must Be Submitted To The Council By December 4, 2020. 

You may submit completed charters earlier.

IMPORTANT: Any units that do not complete the Recharter process by December 31st are considered dropped and no longer registered.

Paperwork must be reviewed by a District Executive with the help of a unit representative before it can be processed.

To begin the recharter process please access the online system. 

Online Recharter System

Updates for 2020-2021 Recharter

Fee Changes

On June 26, 2020 it was announced that there will be a registration fee increase for charter renewals and registration terms beginning on and after January 1, 2020. The updated fees are listed below.

2021 Registration Fees
  • Youth Registration: $66.00 Registration + $12.00 Local Council Insurance Fee = $78.00 Total Fee
  • Adult Registration: $42.00 Registration + $12.00 Local Council Insurance Fee = $54.00 Total Fee
  • Exploring Youth Registration:$42.00 Registration + $12.00 Local Council Insurance Fee = $54.00 Total Fee
  • STEM Scouts (Fall 2020): $250.00 Total Fee
  • Boys Life Subscriptions Fee will remain $12.00

Registration Fee Scholarship

To assist with the increase in registration fees, our executive board has approved a scholarship fund for families needing registration assistance. To apply, download and submit this form:

2021 Registration Scholarship Application

How It Works

Each unit committee chair, charter representative, and unit leader will receive  a digital copy of their charter packet through a Docusign email.  The charter packet will include all necessary forms and an access code for the online system, specific for each unit.  A sample version of the packet is available for download below.  

Important Docusign Information
  • All units must complete their packet through the Docusign platform. Paper copies will not be accepted. 
  • Roster updates will still be done through the BSA's charter renewal system. A .pdf copy of your charter renewal will need to be downloaded from the renewal system and uploaded into Docusign. 
  • If you have not received your packet by the end of October, please check your spam folder. A follow-up reminder email with the login information will be sent each week to required signers until they have completed.
BSA Charter Renewal System

The unit selects a renewal processor who uses the access code to log onto the internet charter renewal website, selecting to start the process with current ScoutNET / Akela data (load roster from Council) or data from unit-management software (i.e. Packmaster/Troopmaster).   At any time, the renewal processor can suspend the electronic rechartering process and return later to the last completed screen.

The system lets you enter new members, renew current members, and update information for any registrant.  When completed, the new unit roster is submitted electronically to ScoutNET.

Units must collect online signatures from their executive officer or charter organization representative, submit the recharter and pay online in order to complete the process.

Once submitted,  you must print the Final Unit Charter Renewal Report to upload to Docusign. Draft copies will not be accepted. 

All BSA policies are enforced throughout the system, so what you enter is sure to meet all requirements.  Remember current Youth Protection training (expires every 2 years) is required before a leader can register or recharter, go to www.my.scouting.org to take the on line course.

If you have any questions or comments, contact your Unit Commissioner or District Executive 408-638.8300 who will be glad to help you through the process.

New to Internet Rechartering?

Sample Charter Renewal Packet

The following are sample copies of what you will find in your Docusign packet. All forms must be completed in Docusign. Printed copies will not be accepted. 

Instructions and Information
Other Charter Renewal Forms
Applications
Background Check Authorization Forms
Journey to Excellence Applications

You may have noticed that your unit’s Journey to Excellence (JTE) application is not in your charter renewal packet. Not to worry, because we have made it easy for units who want to submit their JTE application to do so electronically. Click your unit’s type below to complete and submit your form.

*Please note that while the paper form requires three signatures, we will only be requiring a sign signature from the unit.

Recharter Parties

New to rechartering or a seasoned veteran who would like to get a final look through before submitting? Then you should stop by your local recharter party! At the party there will be experienced unit commissioners to answer your recharter questions or who will be able to review and help you submit your charter. Please visit the council calendar or your district website to see when your local recharter party will be held.

Fundraising

Sometimes units may choose to do an additional fundraiser above and beyond the council sponsored fundraiser program. To organize a non-council sponsored fundraiser, please review and submit the Unit Money Earning Application to the council office before starting your fundraising project. 

Unit Money Earning Application

There are many different activities in Scouting: summer camp, day camp, pinewood derby, jamborees and that is only the beginning!

To help pay for these activities, Scouts can raise money through a variety of different fundraisers.  Money earned from different fundraisers can also help pay for supplies they need, such as their Scout uniform.

Council Sponsored Fundraisers

To make raising funds for your unit program easy and to allow Scouts the opportunity to pay their way, the council organizes two product sales - Scout O Rama tickets in the spring , and Trails End popcorn in the fall. Click below to learn more about these sales. 

Popcorn Sale
Scout O Rama Tickets

Applying for an Employer Identification Number (EIN)

As a unit grows and begins planning more exciting (or expensive!) programs, it also become necessary to open a bank account for your unit. Often one of the requirements to open a bank account in the name of an organization is having and Employer Identification Number (EIN). Below are the options available for units to obtain an EIN. 

Applying For An EIN

Unit Fiscal Policies & Procedures

The National Council has developed a FAQ for units regarding common questions regarding unit fiscal policies and procedures. It covers many of the do's and don'ts for unit; from checking account practices to unit donations. 

Fiscal Policies and Procedures for BSA Units

Unit Budgeting

Setting a unit budget is an important tool to helping your unit develop and support an excellent unit program. Budgeting should be done in conjunction with the annual program planning process. For that process and additional budgeting resources, please visit the program planning section on this page or download a budget template below to get started. 

Pack Budget Workbook
Troop Budget Workbook
Crew Budget Workbook

Program

Activities & Programs

The council hosts a variety of activities, programs, and community service projects for all levels within Scouting. From the annual Scout O Rama, to district camporees, there is something for everyone!

Visit our activities page for a listing of activities by program level. 

Activities & Programs

Council Calendar

You can also find all the upcoming events by visiting or subscribing to our council calendar. Filter by program or district to find programs for your family or Scouting unit. 

Council Calendar

Community Service

Service to others is a fundamental part of Scouting. In addition to local unit service projects and Eagle Scout projects, the council organizes two sponsored community service projects - Scouting for Food and Coastal Clean-up. To learn more about these opportunities, please visit the council calendar. 

Community Service Hours Reporting

Scouting Units can report their community service hours using the online advancement tool in my.scouting. By logging hours, units can qualify for Journey to Excellence and Commissioner Challenge Awards. Visit the Commissioners & Unit Service drop-down on this page to learn more about these recognition programs. 

Activities Committee Contact Information

For more information on council activities, please contact activities@svmbc.org

Scouting provides a series of surmountable obstacles and steps to overcome them through the advancement method. Scouts plan their own advancement and progress at their own pace as they meet each challenge. Scouts are recognized and rewarded for each achievement, which helps them gain self-confidence. The steps in the advancement system help a Scout grow in self-reliance and in the ability to help others.

Below are some general resources for units for commonly requested awards and other advancement tools. A full list of awards can be found at Awards Central.

Awards Central

Scout Book & Online Advancement

Units and Scouts can now track their advancement completely online! Whether through the my.scouting.org online advancement tool or through Scoutbook, scouts and leaders can mark off requirements, find and approve merit badge counselors, and access advancement forms. To get started, navigate to either the Online Advancement tool in my.scouting or visit the Scoutbook site.

Scoutbook.com

Guide to Advancement

The current edition of the Guide to Advancement is the official and invaluable source for administering advancement in all Boy Scouts of America programs: Cub Scouting, Scouts BSA, Venturing, and Sea Scouts. Now available both in .pdf format and as a website. The most current guide should always be used.

Guide to Advancement
Virtual Camping and Camping Merit Badge

Eagle Scouts

Go to Resources drop down menu, then select "Eagle Scouts"

Religious Awards

To encourage members to grow stronger in their faith, religious groups have developed the following religious emblems programs. The Boy Scouts of America has approved of these programs and allows the emblems to be worn on the official uniform. The various religious groups administer the programs. Check with your religious organization or the Scout Shop directly to obtain the curriculum booklets.

Religious Awards

Distinguished Conservation Service Awards Program

(formally Hornaday Award)

Conservation and the Boy Scouts of America have been partners for a long time. Camping, hiking, and respect for the outdoors are a part of the Scouting heritage. Many of the requirements for advancement from Tenderfoot through the Eagle Scout rank call for an increasing awareness and understanding of the natural sciences. Many former Scouts have become leaders in conserving   our environment and protecting it from abuse.  Right now, Scouts are involved in learning about environmental problems and actively working to make a difference.

The fundamental purpose of the BSA Distinguished Conservation Service Awards program is to encourage learning by the participants and to increase public awareness about natural resource conservation.  Understanding and practicing sound stewardship of natural resources and environmental protection strengthens Scouting’s emphasis on respecting the outdoors. The goal of this awards program is to encourage and recognize truly outstanding efforts undertaken by Scouting units, Scouts and Venturers, adult Scouters, and other individuals, corporations, and institutions that have contributed significantly to natural resource conservation and environmental protection.

BSA Distinguished Conservation Service Award Individual awards are granted by the National Council through the local Council’s Conservation Committee to a member of a Scouts BSA, Sea Scout, or Venturing unit for exceptional and distinguished service to conservation and environmental improvement.

The BSA Distinguished Conservation Service Awards are presented for distinguished service in natural resource conservation. The award is given in one of three forms. The awards are:

Youth: BSA Distinguished Conservation Service Award

Adult: BSA Distinguished Conservationist

Organizations and Individuals: BSA Distinguished Conservation Service Award Certificate

Find out more on the National Website Distinguished Conservation Service Awards Program

Lifesaving/Heroism Meritorious Action Awards

The Boy Scouts of America teaches emergency preparedness and first aid to even the youngest of our members.  Statistics show that 1 out of every 100 Scouts will use the skills they learned in Scouting to save another person’s life.

There are several recognition levels to honor Scouts who knew what to do, how and when to do it, and applied their Scouting skills in an emergency situation.

Any Scout or adult volunteer can qualify the following awards.

Lifesaving, Heroism, & Meritorious Action Award Form

Silver Beaver Award

The Silver Beaver Award is the council-level distinguished service award of the Boy Scouts of America.  Recipients of this award are registered adult leaders who have made an impact on the lives of youth through service given to the council.

Silver Beaver Award is given to Scouters who implement the Scouting program and perform community service through hard work, self-sacrifice, dedication, and many years of service.

Applications are due annually on November 1st.

Silver Beaver Nomination Application
Silver Beaver Nomination FAQ

Advancement Committee Contact Information

Please contact our advancement committee with any additional award or recognition questions that you may have at advancement@svmbc.org

Summer Camp and Weekend Camping

Looking for a summer camp or just a weekend adventure for your unit? We have a variety of different programs and properties available to make your next Scouting adventure an amazing experience.  To make see available programs or to make reservations, please visit our council properties page. 

Council Properties

SVMBC Year-Round Camping Reservation Form

Where to Go Camping Guide

The Saklan Lodge of the Order of the Arrow provides and maintains a list of sites in the greater council area for units and families to go camping. 

Where to Go Camping Guide

Outdoor Program Committees

For more technical or higher risk activities, the council has several committees to provide support to ensure activities are done safely. 

Council Climbing Committee

Are you interested in looking at opportunities for your unit to experience the thrill of a natural rock climbing experience or use the climbing wall at Chesebrough?  The council can help provide qualified directors.  

Climbing Instructor Request Form
Chesebrough Climbing Request Form

If you have any questions about climbing opportunities or are interested in the climbing team, please contact us at climbing@svmbc.org

Shooting Sports Committee

While shooting sports is only approved at council or district events or properties, the shooting sports committee is available to address any shooting sports questions.

Shooting sports trainings are offered several times throughout the year. Please visit the Council Calendar for upcoming trainings. 

If you have any questions about shooting sports or are interested in the joining the committee, please contact us at shootingsports@svmbc.org.

Firearms Permission Form

Cub Scout Firearms Permission Form

National High Adventure Bases

The National Council offers a variety of high adventure and training activities at four high adventure bases. Each base offers a different range of adventures, from hiking in the Rockies at Philmont, to sea voyages in the Florida Keys at Sea Base. Visit the outdoor programs site to learn more. 

National Outdoor Adventures

Camping Committee Contact Information

For more information on camping opportunities and information on council properties, please contact camping@svmbc.org

Camperships

We want all youth to have the opportunity to experience our programs, so we have an annual campership fund to help families in need to afford camp. Please fill out the form below and send to camping@svmbc.org for a campership.

Campership Application

Scouts can learn about sports, crafts, science, trades, business and future careers as they earn merit badges.  There are more than 100 merit badges which any Scouts BSA member can earn at any time.

Requirements and counselors are on all available merit badges can found on Scoutbook by Scouts and leaders. 

Merit Badge Counselor

The merit badge counselor is a key player in the Scouts BSA advancement program.

Do you have a hobby, skill, or career that you love? Do you enjoy working with youth?  Scouting is always looking for counselors to teach the over 130 merit badges offered by BSA.

To qualify as a merit badge counselor, you must:

  • Be at least 18 years old
  • Be proficient in the merit badge subject by vocation or avocation
  • Be able to work with Scout age youth
  • Be registered with the Boy Scouts of America (as a Merit badge Counselor)

See the complete list of topics and requirements please visit the merit badge list below and select those in which you have training and interest. There is no limit to the number of badges you may counsel.

Merit Badges

Merit Badge Counselor Orientation

To become a merit badge counselor, adults should attend an orientation that explains the role and responsibilities.  The 90 minute orientation is offered at the Council Service Center and at district roundtables. It is also available online in the learning center at my.scouting.org

Items you will need to bring to orientation and/or submit to become a merit badge counselor include:

For upcoming Merit Badge Counselor Orientations please check the council calendar.

Council Calendar

Merit Badge Midway

Units may conduct advancement events, earning merit badges in groups.  Upon review and discussion with the National Office advancement department, the Silicon Valley Monterey Bay Council Advancement Committee implemented a policy to guide units on organizing Merit Badge Midways.  If your unit wishes to conduct an event of this type, please comply with the policy requirements.

Council Merit Badge Midway Policy 

Planning a fun year of program activities may seem daunting at first, but with a few key resources, building a full year of fun engaging program can be done by any unit committee. The national council and our council have a few resources to help your unit make the upcoming program year the best year yet!

National Planning Resources by Program 

Cub Scout Program Planning

From sample budgets, to recruiting pack leadership, we have the best practices to help you succeed in building your pack's program plan

Cub Scout Pack Committee Resources

Scoutbook for Den Leaders

Scoutbook for Den Leaders puts everything a den leader needs to manage their den right at their finger tips. With features like; den meeting scheduling, requirement tracking, meeting agendas, instructional videos, and den roster info, the app makes it a breeze for your den leaders to deliver an awesome program for their den. Now available on the web and as a web app for your phone!

Scoutbook for Den Leaders Login

Scouts BSA Program Planning

Making sure your unit is both Scout led and has an effective program plan can be tricky to navigate. To have a plan that considers Scout input and leader oversight takes a well executed Troop Annual Program Planning Conference. Visit the resource page to find resources and training to start developing yours today!

Troop Program Planning Tools

Venturing Program Planning 

Crew program planning can be a great way to teach vital life skills to Venturers in your crew. Here is a step by step process to guide you through building your program plan. 

Crew Program Planning Tools

Boy's Life Magazine Planning Calendars

Looking for a more visual way to plan? Boy's Life provides calendars with suggested tips and best practices to help guide your program planning team. 

Boy's Life Magazine Program Planning Materials

Council Calendar

The council plans numerous programs throughout the year to help you supplement your unit program with activities, service projects, camping, summer and day camps, and trainings. 

Visit the council calendar and activities pages to see which programs will help to supplement your program year. 

Council Calendar

Program Planning Guide

The council produces an annual program planning guide that is available each June. 

Due to the continued impact on in-person activities by the covid-19 pandemic, this program planning guide has been placed on hold. Please visit the council calendar and Scouting at Home section for the latest virtual programs opportunities.

Program Planning Training Webinars

Looking for a more visual training on program planning? We have prerecorded sessions on our youtube channel! Be sure to subscribe to see when new videos are posted. 

SVMBC Youtube Channel

When Scouting in person seems impractical or impossible, we have created and collected resources to help you still deliver an amazing program, even when done virtually. Visit our Scouting at Home page to start planning your next virtual Scouting activity. 

Scouting At Home

Den Leader Tips and Tricks Video Series

Scouts at Home

Looking for council led activities? Visit our Scouts at Home page to see what programs the council is offering for Cub Scouts and Scouts BSA. 

Scouts at Home

Guidance for Pinewood Derbies

The pinewood derby is often the highlight event of the year for the Cubs in your pack. As with most things, we know that your pack’s program plans have probably changed because of the COVID-19 pandemic, but given a little planning and creativity, the event your Cubs look forward to all year can still happen 

To help you plan your event, we have created some guidance to help you plan a safe event, whether it is 100% virtual or a hybrid. To get started on planning your derby, please download your how to guide below.

Covid-19 Pinewood Derby How-To Guide

Working With Scouts With Special Needs and Disabilities

Scouting is for everyone, but sometimes some Scouts may need access to a different approach to fully participate in the program.

Below is a guide to  help give leaders an introduction to working with Scouts who have different needs and their families. 

An Introduction to Working With Scouts With Special Needs and Disabilities 

Guide To Advancement

Often Scouts may be able to more fully participate by adjusting requirements to better align with their abilities. The Guide to Advancement contains the process for requesting extensions and changes to requirements for Scouts. 

Guide to Advancement

Advancement Committee Contact

For additional questions regrading requirement adjustments or age extensions, please contact advancement@scouting.org

The STEM Nova program offers the STEM Nova Awards and STEM Supernova Awards.  Within each Scouting program, there are four parallel Nova Awards available, one in each STEM field.  These awards recognize completion of fun STEM activities.  For those youth who want to take their STEM interests further, BSA offers the Supernova Award, which recognizes completion of independent, more advanced challenges in the STEM fields.

STEM Award Requirements

How To Get Started

If your unit is interested in taking part in the new STEM awards programs or you just want to find out how to incorporate more STEM based activities into your unit, here is how to get started.

  1. Familiarize yourself with the overall program structure by viewing the requirements at the above link. 
  2. Purchase the Nova Guidebook(s) for the program(s) in which you are interested.  These are available in our local Scout Shop for $2.99 each.  Each guidebook describes the requirements for the Nova Awards and Supernova Awards for that program.  In addition, there are general tips for adult leaders and specific guidance for each award.
  3. Any adult leader can guide the Nova Awards, so if you feel comfortable with the content and with assessing youth on their completion of the requirements, then dive on in.
  4. Be on the lookout for local opportunities for STEM orientations, trainings, and events.

How to Become a Nova Counselor?

  1. Complete the STEM leader information sheet
  2. Complete a BSA Adult Application form (Pages 4 and 5 only)
    1. return the form to the Council Service Center in an envelope marked “Attention: STEM Committee”
    2. the position code for NOVA counselor is “58”
    3. Be sure to sign the form on both pages (Criminal Background Check authorization and the application)
    4. Attach proof of current Youth Protection training
    5. Include the STEM leader information sheet
  3. Complete STEM leader training

 

STEM Resources

STEM Committee Contact Information

If you have questions about STEM programs, please contact stem@svmbc.org 

Here are a few guides to help you navigate tentaroo, our campsite reservation platform.

Tentaroo Account Creation Guide for Family Group Camping

Tentaroo New Trip Creation Guide for/Campsite Reservation Family Group Camping

If you would like to learn more about using tentaroo, you can view their general tutorials by visiting thier page at https://users.tentaroo.com

 

It is a proven fact that Scouts with well-trained leaders have more fun, stay in the program longer and advance further.  It is our council’s objective to develop great leaders through comprehensive leadership development and experience for youth and adults.

Please visit the training page to see a list of required and suggested training for your position. 

Adult Leader & Volunteer Training

Training Committee Contact Information

For questions regarding basic unit leader training, youth training opportunities, advanced or supplemental courses, or other inquires, please contact training@svmbc.org

Unit Service

Commissioners are district and council leaders who help Scout units succeed.  They coach and consult with adult leaders of Cub Scout packs, Scout BSA troops, and Venturing crews.  Commissioners help maintain the standards of the Boy Scouts of America and recognize units for great programs.  They also oversee the unit charter renewal plan so that each unit re-registers on time.

Journey to Excellence

Scouting’s Journey to Excellence (JTE) is the BSA’s planning, performance, and recognition program designed to encourage and reward the success of our units, districts, and councils. It is meant to encourage excellence in providing a quality program at all levels of the BSA. For a link to submit your scorecard, please visit the charter renewal section.

Journey to Excellence Scorecards 

Commissioner's Challenge

For units who go above and beyond the Journey to Excellence in their program delivery may be eligible for the Commissioner's Award. 

Units who qualify for the Commissioner Challenge are entitled to free cloth rank awards or pinewood derby cars the following year. For more information on the Commissioner's Challenge, please visit the Unit Charter Renewal drop down on this page. 

Commissioner Challenge 2020

Roundtable

Roundtable is a monthly meeting for unit leaders that offers units the opportunity to share ideas, network with other unit leaders, and receive training on best practices for your unit. Visit your district page to find a roundtable meeting near you. 

Find Your District

Finding Your Commissioner

Not sure who your unit commissioner is? Want to have a commissioner assigned to your unit? Your District Commissioner Staff is here to help! They can connect you to your commissioner or identify a commissioner to assist your unit. Visit your district page to connect with your District Commissioner and commissioner staff.

Find Your District

Commissioner Staff Contact Information

If you have additional questions about commissioner service or are interested in becoming a commissioner, please contact our council commissioner staff at commissioner@svmbc.org

The district committee is a team of volunteers that help support a variety of unit functions. They are specialists in the functions of finance, membership, and program. Lead by the district chair, this team of volunteers is here to help you and your unit. Many of the functions listed on this page are supported by your district committee.

Finding Your District

Not sure which district is yours? Visit your district page to connect with your district committee.

Find Your District

Translate »