Update: 12/4/2020 10:00 am
Recommendations for Outdoor Activities & Unit Meetings During Covid-19
As of December 3rd, local guidance for youth programs and the state cohort guidance has not been altered to align with more strict standards found in other industry guidance, but Silicon Valley Monterey Bay Council are recommending that Scouting units suspend in person meetings and activities while the Regional Stay at Home Order is in effect. We do encourage units to continue meeting online in the coming weeks.
We understand that many units have continued to remain vigilant and worked hard to provide a safer program for their Scouts, but during this period of extreme widespread transmission that units should strongly consider suspending in-person programs. While the initial order is for 3 weeks, units should be prepared to suspend programs until after January and the impact of the holidays on transmission is concluded.
Council Camp Properties
Due to new restrictions for overnight camping, we will be suspending overnight camping at our properties during the order. Families and units who have paid to reserve a campsite during the Stay Home Orders may receive a refund. Please contact Deborah Olsen at firstname.lastname@example.org to request a refund.
County and State Specific Information and Resources
Below are links to various county and state requirements and resources. In addition to general guidelines and public health orders, units should look to Youth Activity, Social Circle, Day Camp, Campground and Recreational Activity industry guidance sections for recommendations for Scouting activities. Where not specifically listed under county guidelines, units should default to the state guidelines.
- These resources must be reviewed in detail by unit leadership and implemented before any unit activities may begin.
- Please note that all units must complete a required social distancing and design protocol before they may begin meeting.
Santa Clara County
December 3, 2020 – Health Order – Guidance regarding youth meetings and activities. *Please note there are new travel restrictions for recreational activities, like camping trips and other unit outings.
Required Social Distancing and Design Protocol and Signage – Protocols submitted before October 15, 2020 need to be resubmitted.
Santa Cruz County
San Benito County
Monterey County Health
State of California
We are doing everything we can to help support you and your family on their Scouting journey during the shelter in place order and will continue to offer innovate and fun programs in the months to come, such as the Scout O Rama and Scout at Home activities.
For more info on these programs and others, please visit the Scout At Home page on our website.
Completing A Social Distancing and Design Protocol FAQ
Per state and county guidelines chartering organizations must complete a social distancing and design protocol form before units resume in-person activities at their facility. Links to your counties form are listed in the County and State Specific Information and Resources above. Please note that these are general forms that are designed to be applicable across a wide array of businesses and activities. For questions regarding your form, please contact your local health department or the council service center.
General Facility and Contact Information
- The legal business entity that oversees Scouting units is the chartering organization. Structured by the bylaws and rules and regulations of the Boy Scouts of America, all Scouting units are owned by their chartering organization and not their local council. References to a business should be regarded as pertaining to the chartering organization.
- The current executive officer of the chartering organization is often one of / or the legal signatory of the organization, but your chartering organization should be able to direct you to the correct individual.
- Your chartering organization may have already completed a social distancing and design protocol for your regular meeting facility. If this is the case, units should work with them to enforce its requirements and/or amend to include Scouting activities and the counties requirements for youth activities.
- Many times, units may wish to meet in-person, but only for outdoor activities or gathering in varied locations. In these cases, you should work with your charter organization to complete a social distancing and design protocol for these off-site programs. A single form or multiple may be applicable depending on the variety of activities or locations.
- An adult volunteer in the unit or someone designated by your chartering organization’s protocol must be assigned as the contact and individual responsible for ensuring the protocols are followed. This individual should be intimately involved in the development of the protocol to better understand all the elements that must be followed to ensure a safe program.
- If you are using a regular meeting facility, you must post the required signage from the protocol.
- For areas where posting may not be possible, copies of the required signage and protocol must be distributed and made easily available to all participants.
- Training is required for all participants and volunteers and is available through the CDC or your local county. You can find the appropriate links in your counties protocol information.
Control Measures, Cleaning and Facility Specific Protocols
- Control measures and cleaning should be developed in conjunction with the chartering organization or should be aligned to the activities of off-site facility programs.
- Due to the general nature of the form, some items may not apply to your unit, such as delivery areas or curbside pick-up, but units must follow all applicable requirements for their activities and meeting space.
- For Scouting activities that do not necessarily align to the general form, units and chartering organizations should use the opportunity to highlight methods they will use for their specific facility to maintain a sanitary, social distanced space, while employing measures to prevent unnecessary contact. These strategies can be listed in the Optional – Describe other measures section of the form.
- A list of guidance to provide a safe space for these activities can be found in the recommendations of your county or state health department. Additional recommendations are included in this document, but in all cases, the county and state guidance should be followed.
General Liability Insurance Information
Many facilities, community businesses and organizations may require general liability certificates for various unit meetings and activities. The council will continue to provide the certificates of insurance upon request. Please contact Bel Gonzalez (email@example.com) at the council office to request a certificate.
Council Service Center and Staffing
Scout Shop and Service Center
We are excited to announce that we have moved towards more regular business operations, including operating the local Scout Shops and Council Service Centers in Salinas and San Jose. Here are a few important updates of note:
- As we reopen, we ask that Scouts, Scouters, and visitors to please adhere to social distancing guidelines and follow the directives of the local and state health department.
- Please note that staff on site may be limited in order to conform to social distancing requirements, but all staff are still available remotely as needed.
Council and District Event Status
Future events will be evaluated on an ongoing basis and may be postponed or canceled by their committee or council leadership if deemed to be in violation of health department recommendations and pose a high risk to participants.
Notifications will be sent to committees and participants if there is a change in status.
Please note, at this time, council and district committee meetings and roundtables are still scheduled, but accommodations will be made to allow participants to participate remotely. The council has remote conference tools available for council committee use. Please contact your staff advisor to arrange for your meeting.
For all Scouting program and training events postponed or cancelled by the council, a full refund will be provided. For those who choose not to participate in an event, the standard refund policy applies. For more information on refunds, you can contact the event staff advisor or the council service center. A full copy of the council refund policy can be found on the council website at www.svmbc.org.
Latest Council Guidance Concerning COVID-19
Silicon Valley Monterey Bay Council, in addition to other communications, will be updating this website with the additional recommendations as new information becomes available.
For questions or more information on this notice, please contact William Albrecht, Jason Stein, Eric Tarbox or Michael Wilson at (408) 638-8300.